Purchasing
Streamline Procurement from Purchase Order to Payment
Raise POs, receive goods, match invoices, and pay suppliers — with full accounting integration, supplier performance tracking, and procurement analytics.
The problem
Procurement Problems That Drain Profit
Manual POs via email and WhatsApp are lost, duplicated, and untracked.
No 3-way matching between PO, GRN, and supplier invoice leads to overpayment.
Supplier balances and payment history scattered across email and spreadsheets.
Late supplier payments damage relationships and miss early-payment discounts.
Capabilities
Everything you need, built in
Every feature included in your subscription — no add-ons, no hidden costs.
Purchase Orders
Create, approve, and send POs to suppliers with line-item details, delivery dates, and pricing.
Goods Receipt Note
Record stock received against POs, flag quantity and quality discrepancies, and trigger inventory update.
3-Way Matching
Match supplier invoice against PO and GRN automatically — only pay for what was ordered and received.
Supplier Master
Centralised supplier database with contact details, payment terms, bank accounts, and transaction history.
Supplier Ledger
Running balance for every supplier showing invoices, payments, advances, and outstanding amounts.
Purchase Returns
Raise debit notes for damaged, wrong, or excess goods returned to suppliers with inventory reversal.
Purchase Analytics
Analyse spend by supplier, category, and period. Track on-time delivery rates and price variances.
Outcomes
The business impact
01
Prevent Overpayment
3-way matching ensures you only pay for what was ordered and received — catching discrepancies before payment.
02
Better Supplier Terms
Purchase analytics reveal your top suppliers, enabling negotiation leverage for better pricing and credit terms.
03
Full Cost Visibility
Every purchase links to inventory and accounting — true landed cost calculation for every product.
Who it's for
Who uses this module?
Manage high-volume import POs, supplier relationships, and landed cost tracking.
Track raw material procurement, BOM-based purchasing, and supplier lead times.
Centralise purchasing for multiple outlets with approval workflows and bulk pricing.
Yes. Configure multi-level approval workflows for POs above a certain value — manager and finance approval required before sending.
Ready to simplify your business?
Start your subscription today — all modules included, no hidden fees, set up in under an hour.